Start Working With Us

 At Big Brothers Big Sisters of Central Indiana, we’re always looking for talented, dedicated people who believe in the power of role models and the potential of children.

Careers

One of the most rewarding ways to get involved with Big Brothers Big Sisters of Central Indiana is to work with us. A career with Big Brothers Big Sisters is an opportunity to merge your talents and personal values with your desire to make a difference. Every day, we are changing the perspectives of children and enabling them to see the world around them in a more positive light. With that newfound point of view, they can see their potential more clearly and dream bigger about their future. Our success is a result of committed and inspired employees, working together to make a lasting impact on Central Indiana's youth, schools, and the entire community.

Open Positions:

Development Assistant

Key Competencies:

  • Strong attention to detail
  • Experience with Raiser’s Edge or a similar database
  • Team player and collaborative
  • Strong written and verbal communication skills
  • Exhibits a high level of customer service
  • Event planning experience preferred

Duties and responsibilities include but not limited to: 

Data Management:

  • Manage all aspects of Raiser’s Edge database, recordkeeping, and reporting for development operations.
  • Maintain accurate electronic and hard copy records on all donors, gifts, pledges, and actions, including special event data.
  • Maintain accurate records on all cultivation, solicitation, and stewardship efforts.
  • Develop invitation and mailing lists, track RSVPs, and provide reports for meetings and special events.
  • Work within policies and procedures for development data, donor, and gift management, e.g. donor records, gift entry, data entry, actions, queries, and reports.
  • Manage revenue deposits, the corresponding record-keeping
  • Working with Finance team, reconcile development reports and records with finance/accounting records according to schedule.
  • Working with Finance team, develop a system and produce donor documentation and information needed for annual audit.
  • Conduct prospect or donor research as requested.
  • Assist and train staff on use of Raiser’s Edge database for relationship management.

Development Support

  • Schedule and coordinate meetings as needed.
  • Assist with solicitation calls during active campaigns.
  • Provide general administrative support for team projects or meetings.
  • Assist with evening and weekend events as needed.
  • Complete other duties as assigned

Stewardship Support:

  • Track all stewardship efforts.
  • Assist with data entry of solicitations/notes/proposals when needed.
  • Assist with thank you calls to donors
  • Prepare content for timely and customized acknowledgement letters
  • Assist with the creation of new and engaging donor communications on a monthly basis to empower and steward our donors base.
  • Prepare and mail acknowledgement letters, receipts, invoices, pledge reminders, gift renewals, etc. according to schedule.
  • Prepare special birthday/sympathy/thank you cards for supporters/volunteers when needed.
  • Ensure all pledge reminders are sent out according to schedule identified by donor or sponsor and ensure timely follow up on outstanding pledges as needed
  • Provide first line of customer service, assistance, and hospitality to prospective and existing donors.
  • Coordinate and execute stewardship events under the direction of the Development Director.

General:

  • Support the development team.
  • Attend required meetings and events as scheduled.
  • Establish and promote positive communication among all team members of BBBSCI to increase collaboration and reduce inefficiencies.
  • Represent BBBSCI in a professional manner at all times, providing courteous service to both internal and external constituent and presenting a positive image of BBBSCI.
  • Abide by BBBSCI policies and practices.
  • Complete other duties as assigned.

Qualifications and skills:

  • Bachelor’s Degree; preferably in nonprofit management or philanthropy.
  • Proficiency in Microsoft office software and experience with Raiser’s Edge or a similar database.
  • Will be required to participate in continuing educations programs as requested.
  • Must be able to work proficiently with computers and other office equipment.
  • Required to travel approximately 20% of time to meet potential partners, vendors or consultants, attend conferences and meetings, etc. Travel is generally within Central Indiana.
  • Must have reliable transportation. Drivers of privately owned vehicles must have valid driver’s license and meet state required automobile insurance minimums. 
  • Must be able to pass a background check consisting of National Sex Offender, Criminal History and driving check.

Interested applicants should send in a resume and cover letter to [email protected].

 

Receptionist / Office Assistant

Front Desk Reception:

  • Greet and welcome guests as soon as they arrive at the office
  • Assist visitors in navigating the office or accommodating their needs
  • Announce and connect visitors to the appropriate person and office
  • Answer, screen and forward incoming phone calls
  • Receive, sort and distribute daily mail/fax/deliveries
  • Maintain Agency Calendar and room reservations
  • Ensure reception and kitchen areas are tidy, stocked and presentable
  • Assist with room set up
  • Maintain Welcome sign with daily updates
  • Assist with ticket drop off and pick up-process, completing in-kind forms as needed
  • Maintain office security by following safety procedures and controlling access into the building

Office Management: 

  • Ensure efficient and effective office operations
  • Coordinate with vendors for employee IT needs such as work station and phone set-up, as well as monitoring/coordinating service for technology issues
  • Coordinate and oversee service calls for general office equipment maintenance (including printers, postage machine, water cooler, shred-it, etc.)
  • Manage check-out system for equipment such as cameras, wireless cards, spare laptops/tablets
  • Ensure supplies are stocked throughout office
  • Oversee purchasing for office and facility supplies and keep inventory of stock
  • Conduct monthly reports on copier and postage usage
  • Maintain and communicate office policies and procedures
  • Manage effective storage, organization and recordkeeping systems agency-wide
  • Oversee facility rental/reservation requests and agreements with external parties
  • Coordinate with relevant law enforcement entities to support safety and security
  • Coordinate with property management services to ensure external and internal services are preformed according to expectations.

Program and Administrative Support:

  • Assist with program tasks or projects as requested- making copies, putting together packets, etc
  • Complete volunteer/youth intake or reference calls as needed
  • Make edits and coordinate Agency Handbook and Program Manual updates
  • Become crossed trained to support other functions
  • Assist with meeting and event prep
  • Coordinate mailing projects
  • Help with data entry as needed [TME/Giving Tuesday]
  • Assist with event and meeting prep as requested

General:

  • Attend required meetings and events as scheduled.
  • Establish and promote positive communication among all team members of BBBSCI to increase collaboration and reduce inefficiencies.
  • Represent BBBSCI in a professional manner at all times, providing courteous service to both internal and external constituent and presenting a positive image of BBBSCI.
  • Abide by BBBSCI policies (including Financial Policies and Procedures) and practices.
  • Complete other duties as assigned.

Qualifications and skills:

  • High School Diploma
  • Work experience as a Receptionist, Front Office Representative or similar role, preferred
  • Proficiency in Microsoft Office Suite applications.
  • Hands-on experience with office equipment (e.g. fax machines and printers)
  • Solid written and verbal communication skills
  • Participation in continuing educations programs as requested

Interested applicants should send in a resume and cover letter to [email protected].

Volunteer Outreach & Engagement Intern


This is a non-paid internship with the Volunteer Outreach and Engagement Team.  This position is a good fit for a person dedicated to recruiting and supporting volunteers in a non-profit setting that prioritizes putting kids first. The intern will have the chance to develop communications and plan events geared towards attracting and supporting potential Bigs. The intern will also have the opportunity to collaborate with corporate and community partners. The intern will gain experience in several aspects of work in a non-profit agency.

Duties and responsibilities include but not limited to:

  • Work recruiting booths at community fairs
  • Work to confirm volunteer outreach opportunities
  • Curate the information and create the content for weekly engagement email
  • Develop and manage logistical plans for social recruitment events
  • Update/maintain databases and other volunteer outreach tracking tools
  • Design and coordinate event communications and registrations for recruitment events
  • Additional duties as assigned

Qualifications and skills:

  • Undergraduate junior in college or higher
  • Knowledge of local community
  • Strong written and oral communication skills, including public speaking skills
  • Competence in MS Office and web based design software or the ability to learn
  • Ability to work independently and in a team environment
  • Outstanding customer service skills and focus
  • Must have dependable transportation

Interested applicants should send in a resume and cover letter to Rick Belbutoski, Manager of Volunteer Outreach  & Engagement, at [email protected]

 

Equal Opportunity Employer

We are an equal employment opportunity employer, and employment decisions are made without regard to race, color, sex, religion, national origin, age, disability, sexual orientation, or any other category protected by federal, state, or local law.  Employment decisions include such activities as hiring, disciplining, pay, termination, promotions, etc.  We operate in compliance with all federal, state, and local laws regarding employment opportunities